ID 529592
Archived
Craven County
Owner Reference: 441-20012Readvertise
Bid Date: 03/06/2020 at 05:00pm
The planning/management consultant (Program Administrator) selected to manage the HMGP/FMA projects will provide all of the necessary planning and project management3expertise, including provision of on-site personnel, for the successful implementation and completion of the projects. All onsite structural feasibility analysis and construction inspection will be supervised by the City of New Bern’s Inspections Department; however, the management consultant must provide a qualified resident housing inspector to assist the local building inspector with construction inspection and to act as the primary construction management liaison between the local building inspector and the Program Administrator. The Program Administrator shall provide the City of New Bern and the State of North Carolina with rehabilitation/reconstruction/elevation/acquisition/relocation policies and procedures consistent with the approved grant agreements regarding a variety of residential properties in New Bern, North Carolina. The Program Administrator shall possess a thorough working knowledge of the Stafford Act and related federal regulations provided for guidance of FEMA-funded hazard mitigation projects; reconstruction/acquisition/elevation policies provided by the Federal Emergency Management Agency and the North Carolina Division of Emergency Management; FEMA structural elevation and retrofitting guidelines; National Flood Insurance Program (NFIP) participation requirements; the NC Residential Building Code; the National Environmental Policy Act; procurement, audit, financial management, civil rights, and labor standards regulations pertaining to federally-funded grant projects as referenced in the grant agreement(s) to be executed by the City; and the Uniform Relocation and Real Property Acquisition Policies Act. Required services will include, but not necessarily be limited to, the following: Conduct public meetings for presentation of HMGP/FMA eligibility requirements. Prepare Letters of Interest for all proposed HMGP/FMA projects for submittal to NCDEM. Compile homeowner application data (Property Site Inventory Form, elevation certificate, photographs, etc.) from individual homeowners in New Bern who are interested in participating in HMGP- and FMA-funded reconstruction/acquisition/elevation activities. Prepare BCA-compatible property spreadsheets for submittal to NCDEM for benefit/cost analysis. Prepare on-line or printed applications (as required) for HMGP/FMA elevation, reconstruction, and acquisition activities. Develop comprehensive administrative guidelines for management of all HMGP and FMAfunded reconstruction, elevation, and acquisition/demolition activity, including procedures for financial management, construction procurement, and construction management and inspection; coordinate required structural engineering and building inspection services; coordinate NFIP and NC State Building Code compliance activities; review duplication of benefits procedures; prepare preconstruction and owner’s certification documents; review structural feasibility procedures; prepare temporary relocation procedures and homeowner/contractor dispute resolution procedures; and prepare administrative guidelines and forms/documents for proper management of residential housing activities in accordance with HUD/FEMA disaster recovery and hazard mitigation requirements. Provide Federal- and state-required civil rights, environmental, labor standards, audit, and general procurement compliance as mandated by the grant agreement(s) executed by the City of New Bern. Procure a structural engineering firm, legal firm, appraiser, surveyor, and asbestos inspector. Provide scheduling and coordination of these additional professional services. Coordinate with the local building inspection department and consultant structural engineer during structural feasibility analysis, develop general elevation, reconstruction, and rehabilitation specifications, and prepare bid documents. Solicit local/regional general contractors to assure compliance with the project schedule. Manage the construction bid/award process. Assist with on-site inspection of all residential construction work (as outlined above). Authorize payment to other consultants and general contractors. Supervise the cost report process and coordinate project financial management with the City’s finance officer. Manage all acquisition and demolition activity in accordance with URA and FEMA requirements, and Standard Operating Procedures established by the North Carolina Division of Emergency Management. Develop a Citizen Participation Plan and coordinate an effective citizen participation process. Maintain detailed case files for each unit included in the project, as well as general project compliance and procurement files. Attend preconstruction conferences with homeowners and contractors; function as grantee/government/contractor liaison during construction.Provide complete homeowner construction contract administration services, including review of change orders, issuance of notices to proceed, review of construction schedule, and regular review of construction quality and cost control procedures with the local building inspector. Attend Board of Aldermen meetings as required for approval of program guidelines, contract awards, etc. Function as liaison between the City of New Bern and the NC Division of Emergency Management and the designated supervisory agency for CDBG-DR funds. This project encouraged MBE/WBE participation.
City of New Bern
Amanda Ohlensehlen
(252) 639-7580
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Published 02/21/2020 on Construction Bid Source
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