**New Bid Date: City of Doral Holiday Lighting & Decor, Doral, FL

The City of Doral is soliciting Proposals for holiday lighting and dcor services. Purpose The City of Doral desires to enhance its public spaces during the holiday season and create a festive and attractive atmosphere for residents, visitors, and businesses. The City is seeking a qualified proposer to provide holiday lighting and dcor services, including, but not limited to, all labor, materials, and equipment. The allocated expenditure for the total display, to include materials, personnel and applicable permits, shall not exceed the total cost of budgeted funds per fiscal year, as no other charges will be paid. Proposers shall become familiar with all local conditions that may, in any manner, affect the services required. The proposer shall carefully examine the Request for Proposal terms and conditions, becoming thoroughly familiar with all conditions and requirements that may in any manner affect the work to be performed under any resulting agreement. No additional allowance will be made due to lack of knowledge of these conditions. 2.1.2. GENERAL REQUIREMENTS A. The awarded proposer shall provide a detailed proposal for the Citys Holiday Lighting Displays by August 31 or before, each year. Services may be modified each year according to the approved budget. B. Proposals shall not include Christmas trees for the exterior of the Government Center or Doral Central Park, as the City already owns these items. C. The intent is to create a comprehensive design concept for the Government Center, Downtown Doral Park, Cultural Arts Center, Doral Central Park, interior Government Center spaces, and the Public Works locations identified in the Scope of Services. The design shall provide balanced, aesthetically pleasing, and cost-effective holiday lighting and dcor displays. D. All proposals are subject to review and approval by the Parks and Recreation Department and Public Works Department. E. The awarded proposer shall coordinate all installation activities with the Parks and Recreation Department and Public Works Department no less than two (2) months prior to the Park & Tree Lighting Celebration. F. All lighting products utilized under this contract shall consist of energy-efficient, commercial-grade LED lighting products suitable for outdoor use. G. Proposers shall provide conceptual renderings, product descriptions, and/or examples of proposed decorative elements with their proposal. H. All proposed decorative enhancements shall be designed and installed in accordance with industry standards for safety, durability, and weather resistance. I. Removal of all holiday lighting and decorative elements shall occur after the observance of Three Kings Day and no later than January 15, unless otherwise directed by the City. J. All lighted decorations shall be equipped with timers and programmed to operate daily from dusk to dawn. 2.1.3. Pricing A. Proposers shall identify all anticipated project costs, including labor, installation, removal, generators, extension cords, deliveries, permits, and any other fees necessary for the successful completion of the project. Any available value-added services and associated costs shall be clearly identified. B. The current total budget allocated for this RFP is $435,400, which includes $258,400 for the Parks & Recreation Department and $177,000 for the Public Works Department. Services may be modified each year according to the approved budget. 2.1.4. DISPLAY PERIOD A. The awarded proposer must work with the Citys Park & Recreation Department and Public Works Department to coordinate the installation of Holiday Lighting at least two months or more before the Citys Park & Tree Lighting Ceremony event. B. Lighting and visual dcor installations shall be completed and fully operational no later than one (1) week prior to the City's Park & Tree Lighting Ceremony. C. Removal of all holiday lighting and visual elements shall occur after the observance of Three Kings Day and no later than January 15, unless otherwise directed by the City for a given holiday season. D. At the time of contract renewal, the City shall update the Display Period Dates for the upcoming year. 2.1.5. PARK & TREE LIGHTING CEREMONY EVENT A. The City will notify the awarded proposer of the date of the Park & Tree Lighting Celebration at least three (3) months prior to installation. B. The awarded proposer shall participate in an on-site walk-through with City staff no later than four (4) days prior to the Park & Tree Lighting Celebration to verify that all displays are complete, operational, and event ready. C. The awarded proposer shall ensure that all lighting and visuals throughout the City are functioning and properly lit prior to the Citys Park & Tree Lighting Ceremony event.