Disaster Recovery Services, Key West, FL

SCOPE OF SERVICES shall include, at a minimum, the following elements: A. INITIAL INSPECTION Contractor is to provide a detailed inspection protocol for assessing and identifying in structural damage or conditions (water intrusion, window damage, leaks, etc.) that must be addressed to thoroughly remediate existing mold and to prevent its reoccurrence. This is to include bulk material samples and interior wall cavity samples where and when necessary. The results of such testing should be immediate or within such a time period as to not unnecessarily delay informed decisions regarding treatment procedures. B. CLEARING AND/OR REMOVING DEBRIS AND WASTE Contractor shall assess the interior of the designated Board facility initiate for service and remove or have removed any debris that inhibits or contributes to the damage of that facility or impedes the contractors efforts to begin servicing the facility. All debris shall be disposed of in accordance with the current required standards. C. DOCUMENTATION MANAGEMENT AND SUPPORT The Contractor shall assist the School District in preparation of FEMA, State, and private agency reports for eligible reimbursement, including training of School/Department employees and review of documentation prior to submittal. The contractor should provide in the description of services how you track and account for employee time and expendables used in disaster recovery incident(s). The Contractor shall work closely with State and County Emergency Management, FEMA, and other agencies to ensure that all supporting data and documentation meet each agencys requirements for reimbursement eligibility. D. OTHER EMERGENCY RESPONSE & DISASTER RECOVERY SERVICES 1. The Contractor shall provide their typical program approach to Fire, Flood or Disaster Restoration, stating the responsibilities of each of the key participants (such as): a. Project Manager responsibility, control and on site decision making authority. b. Site Environmental and Safety Officer responsibility for the health and safety, authority (who he reports to), etc. 2. At minimum, the scope of services required to be provided by the selected firm or firms are: To provide Fire, Flood, or Disaster Restoration services for all emergency and long term final repairs. Request For Proposal #RFP 2026013 Title: RFP 2026013 - Disaster Recovery Services 11 3. These services shall include, but are not limited to, the following, and the protocols for the performance of these services shall be described in detail in the vendors proposal: a. All labor, materials, and equipment necessary to clean and restore the structure and contents. b. General instructional services at no added cost to MCSD regarding fire and/or flood planning restoration with respect to the covered services. c. Provide 24/7 response and services. d. Perform a thorough physical survey and inspection to evaluate all damages to contents and structures, including the presence of odor, water, and other water damages; in the event of a fire: odor, soot, ash and other fire elements. e. Provide ongoing digital photos and/or digital video as a baseline record and of work progress. f. Provide written/electronic scope of damages. g. Provide a written/electronic detail itemized estimate of damages. h. At own cost and expense, assume responsibility in accordance with all applicable laws, of any all leaks or spills, and other emergencies occurring in connection with performance of covered services, if leaks or spills, including leaks or spills of hazardous substances, occur at the worksite that is not in connection with contractors performance of covered services, response to the leak or spills may be added as a covered service under the procedures provided. i. Document and provide on-going periodic written/electronic reports, including humidity readings, etc. j. Host meetings with MCSD to communicate work progress, etc. k. Provide to MCSD, at completion of work, a written/electronic comprehensive final report with detailed information that summarizes all covered services provided by the contractor and in sufficient detail to satisfy FEMA and insurance company requirements in order to maximize payment of claims and reimbursement of expenses. l. Provide itemized invoice of all charges in accordance with the scope of each project. m. Stabilize the environment to control moisture and dampness to prevent the growth of mold & mildew. n. Take immediate action to remove all traces of standing water. o. Evaluate the feasibility of restoring versus replacing damaged items. p. Identify and tag all items that will be restored. q. Provide documentation of damaged/lost items. r. Pack, transport, and store salvageable items. s. Remove acidic smoke and soot from all surfaces. t. Provide security for the sites to prevent pilfering, theft or vandalism. u. Complete water, wind and/or fire damage restoration. v. Project Management w. Monitoring Services x. Fire, Smoke and Water Damage Recovery y. Water Extraction and Moisture Control z. Heating Ventilation and Air Conditioning (HVAC) repair and replacement aa. Microbial Remediation bb. Telecommunications Recovery cc. Electrical System Restoration/Repair (site and sport lighting, video surveillance, etc.) dd. Media, Documents, Books, and Vital Records Recovery ee. Equipment Recovery & Restoration ff. Commercial Cleaning/Decontamination of Heating, Ventilation, and Air Conditioning (HVAC) Units and Ductwork, Drapes, Post Construction Cleanup, and Pre-Catastrophe Registration gg. Biohazard Incidents hh. Building Deodorization/Odor Control clean, dry, and deodorize all items and surfaces ii. Floor/Carpet Cleaning or Replacement jj. Content Cleaning and Decontamination kk. Permanent roofing repairs and reconstruction of buildings ll. Replacement of damaged portable buildings and infrastructure mm. Structural Cleaning and Restoration nn. Structure and Content Drying - Provide dry down methods to prevent and/or eliminate excess water. 4. Contractor shall list any additional offers of value to enhance the above services.