Countywide Chiller Maintenance and Service-Multiple Locations, Key West, FL

1. Bid/Contract prices shall include all scheduled inspections and maintenance needed to complete service. This includes routine maintenance of all County maintained Chillers and their associated components. Should Monroe County require additional services or items provided by Contractor but said services and/or items have not been specifically defined in the Bid/Contract Documents, then a proposal will be requested from the Contractor and, if the proposal for these services and/or items is acceptable to Monroe County, a separate purchase order will be obtained for payment thereof. In all other respects, the contract parameters will be adhered to by the Contractor. 2. Corrective Maintenance - Necessary repairs for deficient or inoperable devices, such as those found during the course of system testing, inspection, or preventative maintenance, or deficient or inoperable devices that have failed during operation, will be provided by the Contractor. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are to be used for such repairs. 3. Ductwork and Piping Insulation repair and replacement - Maintenance and Repair of the chillers, pumps, and cooling towers systems shall include Ductwork and Piping Insulation inspection, repair, and replacement work. Insulating piping and ductwork throughout Monroe County buildings shall be conducted on an ongoing basis as needed. 4. The Contractor shall be available twenty-four (24) hours per day, three hundred sixty-five (365) days per year. The Contractor shall be at the site of any Chiller system malfunction within four (4) hours of verbal, written, or text notification by the County. The Contractor shall provide an after-hours contact person and phone number. The County, upon award of the contract, shall provide a contact person and phone number for building and equipment access. 5. The Contractor shall have access to a supply of all parts and controls normally necessary for the emergency repairs of all County chillers so that such emergency repair will be completed within forty-eight (48) hours of notification by the Owner. 6. The Contractor will be responsible for obtaining all necessary permits and approvals for the work including: Federal Aviation Administration, Historic Architectural Review Commission of the City of Key West, City of Key West Page 92 of 111 Building Department, Monroe County Building Department, City of Marathon Building Department, Villages of Islamorada Building Department, and any other permitting or regulatory agencies as applicable. 7. The Contractor shall not store materials, tools, or debris on the premises without written permission. The Contractor shall take all means necessary to contain dust and debris as an integral part of the work. The Contractor shall provide a suitable storage container and be responsible for disposal off-site of all debris and trash. 8. The Contractor needs to be aware of the facilities, its vendors, and staff with unusual schedules and plan accordingly. Coordination of each days work with the County staff contact shall be done in advance. All spaces, interior and exterior, shall be cleaned and returned to normal each workday